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MS WORD Shortcuts

Posted By Don Wood On 02.27.2009 @ 10:44 In Process Improvement, Productivity | No Comments

I wonder how many people have upgraded to MS Office 2007 and long for the old familiar look? I for one don’t love the new “Ribbon” look. I’ve been told by a Microsoft Partner that the reason for the change was to make it easier for people to find features. The story, as told to me, was that Microsoft did a survey of most wanted enhancements for Excel and the most requested features were already in the product! The Ribbon design is an attempt to make it easier to find these features.

If you don’t like the “Ribbon” you can have your old menu bar back; at a cost. I have not done this so I can’t recommend any vendors, but if you do a Google search you will find a few companies that sell a tool to display the old menu bar.

Whether you are on WORD 2007 or an earlier version there are a lot of keyboard shortcuts you can use. Everyone is familiar with the popular ones like Crtl+B to bold a highlighted word, and of course the Crtl+C to copy and Crtl+V to paste. Here are some lesser known shortcuts that can be very handy:

The shortcuts

Keystroke Function
Ctrl + Shift + D Double underline the selected text
Ctrl + ] Increase the size of selected text by 1 point
Ctrl + [ Decrease the size of selected text by 1 point
Ctrl + Shift + > Increase to the next font size
Ctrl + Shift + < Decrease to the next font size
Ctrl + Shift + A Make selected text all caps
Ctrl + = Toggle subscripting for selected text
Ctrl + + Toggle superscripting for selected text
Ctrl + Shift + Q Apply Symbol font to selected text
Ctrl + Shift + N Apply Normal style to current paragraph
Ctrl + Alt + 1 Apply Heading 1 style to current paragraph
Ctrl + Alt + 2 Apply Heading 2 style to current paragraph
Ctrl + Alt + 3 Apply Heading 3 style to current paragraph
Ctrl + Shift + L Apply List Bullet style
Ctrl + 0 (zero) Apply or remove space above current paragraph

If you would like a list of 80 MS WORD 2003 Shortcuts, send me an email request and I’ll send you a copy.


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